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Executive Assistant

Mountain View, CA, USA

Ranked as #12 on Forbes’ List of 25 Fastest Growing Public Tech Companies for 2017, EPAM is committed to providing our global team of over 24,000 people with inspiring careers from day one. EPAMers lead with passion and honesty, and think creatively. Our people are the source of our success and we value collaboration, try to always understand our customers’ business, and strive for the highest standards of excellence. No matter where you are located, you’ll join a dedicated, diverse community that will help you discover your fullest potential.

DESCRIPTION


You are sharp, driven and inquisitive. You are not afraid to take risks and grow by learning from mistakes. You let your voice be heard and love a good challenge. If this sounds like you, this could be the perfect opportunity to join EPAM as a Executive Assistant. Scroll down to learn more about the position’s responsibilities and requirements.

EPAM, recently named a #1 tech company in the US by Forbes, is looking to add an Executive Assistant to our Mountain View office. The Executive Assistant provides support by managing calendars, communications, travel schedules, and reports as assigned. This role organizes and develops information and materials necessary for meetings, special projects, presentations, reports and provides additional support as needed.

Responsibilities

  • Coordinate conference calls/meetings and maintain calendars accordingly;
  • Coordinate all travel arrangements. Be proactive with last minute changes;
  • Review and prepare expense reports in a timely and accurate manner according to company policy;
  • Organize and develop information and materials necessary for meetings, special projects, presentations, and reports;
  • Plan and attend annual seminars and conferences as needed;
  • Prioritize and manage the completion of projects in an efficient and timely manner;
  • Draft, prepare and review documents on behalf of supported staff, as requested;
  • Intermediate to advanced knowledge of MS Office (word/excel/PowerPoint) to complete tasks (correspondence, reports, memos, proposals, charts, agreements, PowerPoint presentations, etc.) to support business wide operations;
  • Performs related duties as assigned.

Qualification

  • 4-8 years similar progressive experience required;
  • Excellent administrative and MS Office skills;
  • Must be proactive and a self-starter;
  • Applied advanced knowledge of Outlook, Word, PowerPoint and Excel, Access (Windows);
  • Strong interpersonal skills, ability to work with all levels of staff members and varied work styles;
  • Excellent problem solving skills. Must be able to find solutions with minimal direction;
  • Possess outstanding organizational skills;
  • Possess analytical ability to gather and summarize data for reports;
  • Capable of utilizing discretion in managing confidential or sensitive information;
  • Ability to work in a high paced environment that requires multi-tasking;
  • Availability for some overtime work required.